Notification of Supplier Changes

For any of the bellow-mentioned changes, suppliers must use the forms referred to in Appendix 7 to communicate with Safeway.

Merger, Acquisition and Divestiture of Product

Safeway requires a minimum of 60 days advance notice if there are changes to supplier corporate name, address, broker, representative or legal structure changes (such as company mergers, company acquisition, bankruptcy, or discontinuance of operations).

These changes must be communicated to Safeway in writing on supplier’s company letterhead and must be signed by a senior officer of your company. The letter must contain the following information and must be mailed to the address set forth below:

• Your Company Name and Tax ID or DUNS number
• Old Company Name and New Company Name
• Old Company Address and New Company Address
• Change to Remit-To Address
• Statement of What is Transpiring and When

Important Note:

• No changes can be made in Safeway’s system until written notification is received.
• Failure to provide the required written notification will result in delayed payment.

Written notification of changes of this nature must be mailed to your Corporate Sourcing Contact.

If there is a change in ownership and the new owner is not an approved Safeway supplier, your company will be treated as a new supplier. You will therefore be required to complete the new supplier and item set-up process, as previously set forth, to gain "approved supplier" status.

Product Changes

No formulation, labeling, or packaging changes may be made without prior approval from Safeway. Suppliers wishing to change production facilities must notify via email their Safeway Corporate Sourcing Contact and the technical Services Manager. Product Changes is also referred to under the Quality Assurance Requirements and Procedures Section.

"Remit-To" Address Changes

"Remit To" address changes must be communicated in writing with a copy of supplier’s invoice reflecting the new "remit to" address. No changes can be made to Safeway’s data file until written notification has been received. Failure to provide this information may result in delayed payments.

If ownership of your company changes and the new owner is not an approved Safeway supplier, your company will be treated as a new supplier. This means that the acquiring company will be required to complete the new supplier and item set-up process, and obtain Safeway approval, to retain its "approved-supplier" status.

Written notification of changes of this nature must be mailed to your Corporate Sourcing Contact.

The Continuing Commodity Guaranty Agreement ("CCG"), Certificate of Liability Insurance ("COI") and Broad Form Vendor’s Endorsement (ISO Form CG 2015 or industry equivalent) are mandatory for new suppliers. The CCG should have the "original" signature; copies will not be accepted.

Important Note: Delay in providing the required documentation for new suppliers may cause payments to be delayed.
"Remit-To" address changes are also mentioned in the Order processing and billing information Section.

Other General Changes

Any changes to your phone, fax, address or changes of that sort must be communicated in writing to your Corporate Sourcing Contact.

[ back to top ]