Requirements for New Suppliers Set-Up

Documents Required by Safeway

Once you have been selected to become a Safeway supplier, please send back the following mandatory documents to your Corporate Sourcing Contact:

1. The General Supplier Information Form. (This form is titled Appendix 1)
2. 1. The Consumer Brands Supplier Setup Worksheet if you will be delivering to Safeway’s Distribution Centers. (This form is titled Appendix 2)
   2. The Consumer Brands Supplier Setup/Update Request if you will be delivering to Safeway’s Forwarding Warehouses. (This form is titled Appendix 3)
3. An inked signed original Continuing Commodity Guaranty and Indemnity Agreement ("CCG"). (This form is titled Appendix 4)
4. A completed W-9 form with your company’s tax identification number. (This form is titled Appendix 5)
5. A signed acknowledgement of General Specifications and Supplier Handbook Content knowledge. (This form is titled Appendix 6)
6. A NAFTA certificate with the harmonized codes for Imports / Exports within Canada.
7. A signed Certificate of Liability Insurance ("COI").
8. A broad Form Vendor’s Endorsement (ISO Form CG 2015)
9. A sample of your company’s invoice form specifying your net pay terms
10. All warehouse vendors supplying at lease one item covered by the Bioterrorism Preparedness and Response Act of 2002must provide the following:
    
    1. An affirmative statement of FDA facility registration compliance (also shown in Appendix 18)
    2. A sample completed bill of lading for warehouse delivery that contains the following pieces of information as requied by law under Title III Section 306 the Establishment and Maintenance of Records(Appendix 18). This sample of the completed bill of lading must show the required level of detail and must be submitted and on file before warehouse deliveries will be accepted for items covered by the Bioterrorism Preparedness and Response Act of 2002.
       
       NOTE: A sample of completed bill of lading must be provided for ALL locations shipping product to Safeway.
       
       • Transporter firm's name; address; telephone; fax number and/or email address
       • Type of food, including brand name and specific variety (e.g., Brand X cheddar cheese, Not just cheese - romaine lettuce, not just lettuce)
       • Quantity and type of packaging (e.g., 23-12 oz bottles)

Examples of these documents can be viewed on our supplier website at http://safeway.com/suppliers/ including;

A List of Safeway item groups affected
Safeway vendor requirements letter
Bill of Lading and Registration Compliance Examples
Bioterrorism Compliance FAQs

There may be additional forms required for Direct Delivery Suppliers. Please check with your Corporate Sourcing Contact for other prerequisites.

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General Supplier Information

This form gives suppliers an opportunity to tell us about your desired payment terms, electronic capabilities, and distribution networks. See Appendix 1 (See form titled General Supplier Information Form).

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Consumer Brands Supplier Setup or Supplier Setup/Update Worksheet

This form allows Safeway to set up the ordering, payment and shipping information in our systems and is the one remaining on file. Appendix 2 (See form titled Consumer Brands Supplier Setup Worksheet if you will be delivering to Safeway's Distribution Centers) or Appendix 3 (Consumer Brands Supplier Setup/Update Request if you will be delivering to Safeway's Forwarding Warehouses).

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Continuing Commodity Guaranty and Indemnity Agreement ("CCG")

Any and all suppliers of Safeway must execute a Continuing Commodity Guaranty prior to becoming an approved Safeway supplier.

This is a legally binding agreement detailing the terms and conditions of our partnership. It is important that you understand all the terms and conditions within this document. This CCG should be filled out in its entirety, dated, and signed by the appropriate designate, as described below:

• If supplier is an individual, that individual must sign as proprietor and provide a trade name;
• If supplier is a partnership, one general partner must sign in the partnership name;
• If supplier is a corporation, a duly authorized officer must sign and indicate his or her title.

Safeway’s CCG contains sections on various business functions and processes that will determine our expectations in this business relationship; therefore, we advise that you fully review and consider that commitment. Appendix 4 (See form titled Continuing Commodity Guaranty and Indemnity Agreement ("CCG")).

Section I	Warranty, Guaranty and Indemnity		Section X	Trademarks, Trade Dress, Service Marks
Section II, III	Additional Provisions		Section XI	Labeling and Packaging
Section IV	Purchase Orders		Section XII	No Salvage
Section V	General Specifications		Section XIII	Compliance with Laws and Standards
Section VI	Shipment & Delivery		Section XIV	California Proposition 65
Section VII	Payment		Section XV	Insurance
Section VIII	Rejection of Non Conforming Goods (Revocation of Acceptance)		Section XVI	General Terms
Section IX	Recalls

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W9 Form

Safeway must have yor Taxpayer Identification Number and Certification in order for your company to be setup. Appendix 5 (See form titled W-9).

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Acknowledgement of General Specifications and Supplier Handbook Content

Please return Appendix 6 (See form titled General Specifications) to acknowledge that you have read and understand the General Specifications and the content of this Supplier Handbook.

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NAFTA Certificate for Imports / Exports within Canada, Mexico and USA

Suppliers must provide a NAFTA certificate with the harmonized codes for imports / exports within Canada, USA, and Mexico. Suppliers must disclose the country of origin for the items so that Safeway can produce an accurate commerical invoice.

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Certificate of Liability Insurance ("COI")

Safeway will require certificates of insurance underwritten by insurance companies rated "A-" or better by A.M. Best Company. Policy limits cannot be reduced, altered or canceled until after 30-days notice has been submitted to Safeway. It is imperative that you submit an updated Certificate of Liability Insurance whenever coverage is renewed or materially altered.

Safeway will continuously monitor compliance with its minimum insurance requirements as specified in the CCG, Section XV, Paragraph A. Failure to meet such requirements will result in serious consequences to our business relationship, including, in Safeway’s sole discretion, discontinuation of purchase orders, discontinuation of warehouse receiving, and, potentially, termination of our relationship.

The Certificate of Liability Insurance ("COI" formerly known as "POI") should reflect at least the following minimum coverage and limits:

• General Liability: $2 Million for Each Occurrence.
• Automobile Liability (if applicable): $2 Million in Automobile Liability Insurance per Accident.
• Workers Compensation & Employer’s Liability: $2 Million for Each Accident.

Safeway may require higher limits and/or different coverage for certain products and/or operations.

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Broad Form Vendor’s Endorsement (ISO Form CG 2015)

This form endorses supplier’s liability policy to name Safeway as an additional insured. As is mentioned in Section XV, paragraph B in the Continuing Commodity Guaranty and Indemnity Agreement ("CCG"), a supplier is required to supply this form or industry equivalent, in conjunction with the Certificate of Liability Insurance ("COI").

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Company’s Invoice Form

In order to ensure that your payments are properly received and processed, Safeway requires a sample invoice that can be processed by Safeway Accounts payable. Please note that while the sample invoice should not detail items or the actual need for payment, it must clearly state your company name, as it should appear on the payment check. Additionally, the sample invoice must have a current "remit to" address and payment terms. Invoices sent without this information may cause payment delays. This invoice should specify your net pay terms.

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