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Canada Safeway Limited's
Warehouse Accounts Payable

INVOICE REQUIREMENTS

Warehouse Accounts Payable Department handles invoice payment. EDI 810/880 Invoice transactions are the preferred process for invoicing.
To ensure prompt payment of your invoices, you should comply with the following rules:
1. Multiple warehouse deliveries may not be combined on one purchase order.
2. Multiple purchase orders may not be combined on a single invoice.
3. Items with extended terms must be invoiced separately.
4. Supplier should not invoice prior to delivery.
5. Supplier may invoice only for the product(s) actually shipped.
6. All packaged goods are required to have valid UPCs on the invoice.

Payment Due Date Calculation

The invoice due date will be calculated based on the Receipt of Goods or the Invoice Date (which ever is later) and based upon the most favorable of the purchase order or the invoice terms. Safeway will not send checks via overnight services.

Shipping Discrepancies

Invoice deductions will be taken for quantity variances caused by shipment/picking error, shortages, and damaged merchandise. Such deductions will be taken for shortages and damages discovered at the time of warehouse receipt and for shortages and damages discovered later in the receiving process, as may occur in the event of backhauls and drop-trailer programs where inspection is not feasible or permitted at the time of receipt.

Other Deductions

Safeway reserves the right to deduct from outstanding supplier payables for allowances, pricing errors, bill backs, returns, post audits, coupon redemption bill backs, and other receivables. Safeway also reserves the right to demand payment by check on balances past due.

"REMIT-TO" NAME AND ADDRESS CHANGES

"Remit To" address changes must be communicated in writing with a copy of supplier's invoice reflecting the new "remit to" address. No changes can be made to Safeway's data file until written notification has been received. Failure to provide this information may result in delayed payments.

If ownership of your company changes and the new owner is not an approved Safeway supplier, your company will be treated as a new supplier. This means that your company will be required to complete the new vendor and item set-up process, and obtain Safeway approval, to retain its "approved-supplier" status.

The Continuing Commodity Guaranty and Indemnity Agreement (CCG) is mandatory for new suppliers. These documents must be presented to the Category Manager at the time of the appointment. The CCG should have the "original" signature; copies will not be accepted.

Important Note: Delay in providing the required documentation for new vendors may cause payments to be delayed.

SUPPLIER INQUIRIES AND CORRESPONDENCE

Supplier inquiries regarding Accounts Payable transactions, balances, and discrepancies should be directed to the Warehouse Payables Department. Several Accounts Payable coordinators are available to address supplier inquiries and concerns.

Suppliers may submit inquiries in writing to the Warehouse Accounts Payable Department. Please include any supporting documents in your correspondence and allow 2-4 weeks for response. Telephone and facsimile (FAX) inquiries will be placed with the written inquiries in the order received. In fairness to our suppliers, FAX inquiries will not be processed ahead of written and/or telephone inquiries received on the same day.

Supplier correspondence on open invoices should be initiated within six months of the initial invoice date and should reference the relevant invoice(s) by number.

CANADA SAFEWAY LIMITED ACCOUNTS PAYABLE CONTACTS

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